Privacy Policy
Last Updated: November 05, 2025
This Privacy Policy describes how NJ Academic &Executive Function Coaching (“we,” “us,” or “our”) collects, uses, and protects the personal information of clients, visitors, and users (“you”) of our website,www.njaefc.com. This policy applies to all services provided by Dr. Julianne Kotcho, Ed.D., BCC, and governs data collection and use for coaching, paren tconsultations, communications, and online interactions.
1. Information We Collect
We collect personal information that you voluntarily provide through our website forms, email communications, and coaching sessions. This may include your name, email address, phone number, student details (if applicable), and any information shared as part of your coaching relationship.
We may also collect non-personal data automatically through cookies, analytics tools, and similar technologies, including your IP address, browser type, and pages visited. This data helps us improve our website and user experience.
2. How We Use Your Information
Your personal information is used to provide coaching services, respond to inquiries, schedule sessions, process payments, and send administrative or informational emails. We may also use information to enhance website functionality and marketing analytics.
3. Cookies, Analytics, and Tracking Technologies
Our website uses cookies and similar technologies to improve functionality and analyze website performance. We use Google Analytics to understand visitor behavior and traffic sources. Data collected by GoogleAnalytics is governed by Google’s Privacy Policy and does not personally identify you. You may opt out of analytics tracking by disabling cookies in your browser settings.
We may also use social media pixels (Meta, LinkedIn) to measure engagement with our online content and optimize marketing efforts.
4. Data Sharing and Third-Party Services
NJ Academic & Executive Function Coaching does not sell, rent, or trade your personal information. We may share limited data with trusted third-party service providers solely to facilitate business operations.These include Google Workspace (email and document storage), QuickBooks(invoicing and payments), Stripe or Jotform (secure payments), and website hosting providers. All third-party vendors are required to protect your information in accordance with applicable privacy laws.
5. Data Security and Confidentiality
We take data security seriously and use administrative, technical, and physical safeguards to protect your information. All client files and communications are stored securely using encrypted platforms.Coaching information is kept confidential and used only for the purpose of supporting your coaching relationship. However, confidentiality does not extend to information related to potential harm to self or others, abuse, or other legally reportable situations.
6. Children’s Privacy
NJ Academic & Executive Function Coaching complies with the Children’s Online Privacy Protection Act (COPPA). We do not knowingly collect personal information from children under 13 years of age. If you believe your child has provided personal data through our website, please contact us immediately so we can remove it.
7. Communication and Consent
By submitting information through our website or email, you consent to the collection and use of your data as outlined in this policy. We may contact you via email or phone regarding scheduling, session follow-up, or program updates. You may opt out of marketing or newsletter communications at any time by contacting us directly.
8. Social Media Engagement
We maintain social media profiles on platforms such asInstagram, Facebook, and LinkedIn for educational and informational purposes.Engagement with our posts or messages through social media does not constitute a coaching relationship. We encourage users to avoid sharing sensitive or personal information through social media channels.
9. Your Rights and Choices
You have the right to request access to, correction of, or deletion of your personal information. To make such a request, please contact us at info@njaefc.com. We will respond to all privacy inquiries in accordance with applicable law.
10. Data Retention
We retain personal information only as long as necessary to fulfill the purposes described in this policy or as required by law. Client coaching records may be securely archived for administrative or legal compliance purposes.
11. Updates to This Privacy Policy
We may update this Privacy Policy periodically to reflect changes in our practices or legal obligations. Any updates will be posted on our website with a revised 'Last Updated' date.
12. Contact Information
For questions, concerns, or privacy requests, please contact:
Dr. Julianne Kotcho, Ed.D., BCC
NJ Academic & Executive Function Coaching
Email: info@njaefc.com
Website: www.njaefc.com
